HVAC companies need software that can handle recurring work and one-off jobs without splitting the office across tools. Maintenance agreements, seasonal tune-ups, replacement estimates, emergency no-cool calls, warranty notes, and final invoices all need to stay connected to the same customer record.
The best HVAC software should help the team schedule recurring service, write replacement bids, manage jobs, send invoices, and collect payment from a link. Conduit is built for contractors who want those daily workflows in one place with predictable team pricing.
For comparisons, see /vs/servicetitan, /vs/housecall-pro, /vs/jobber, and /vs/field-pulse. For payment fees and ACH collection, see /payments.
HVAC Workflows That Need to Stay Connected
HVAC work is seasonal and relationship-driven. A software system should make the slow months, busy months, and replacement opportunities easier to manage:
- Maintenance contracts: keep recurring service visible so tune-ups do not depend on memory or separate spreadsheets.
- Emergency service: schedule urgent calls quickly and preserve notes for the next visit.
- Replacement bids: quote equipment-heavy work, request deposits, and turn accepted bids into invoices.
- Customer history: keep prior visits, invoices, and notes connected to the account so techs do not start from zero.
- Team visibility: let the office, owner, and field users see the same job status without paying for avoidable seats.
Conduit works best for HVAC teams that want recurring schedules, jobs, bids, invoices, pricebook items, team time, and payments connected without a long implementation.
Why Flat Team Pricing Helps HVAC Shops
HVAC companies often need access for dispatch, service techs, installers, estimators, and owners. Per-tech pricing can discourage giving everyone a login, especially during seasonal hiring or when installers only need the system for part of the workflow.
The approved comparison data shows ServiceTitan at $1,225-2,500+/mo for a 5-person team. Conduit is listed at $65/mo for a 5-person team. For an HVAC shop, that gap can cover tools, training, callbacks, or customer acquisition instead of becoming software overhead.
Flat per-company pricing also keeps maintenance-contract work easier to manage because the team can use the same system for recurring visits, replacement opportunities, invoices, and payments.
Fee Savings on Installs and Replacements
HVAC replacement invoices are large enough for card fees to matter. With the required fee math, a $10,000 card payment at 2.9% plus 30 cents is about $290 before Conduit’s 1% platform fee comparison. Conduit ACH is $6 on the same $10,000 invoice: $1 from Conduit plus Stripe ACH at 0.8% capped at $5.
For tune-ups, the difference may be small. For equipment replacements, commercial service, or multi-stage install payments, ACH can keep more money in the job while still giving the customer a simple payment link.
Best Fit
Conduit is a strong fit for HVAC companies that want a straightforward operating system for maintenance schedules, service calls, bids, installs, invoices, and payments. It is particularly useful when the team wants to avoid pricing that climbs every time another field user needs access.
If your company relies on enterprise dispatch operations, call-center depth, or highly customized membership workflows, compare those needs carefully. Conduit is designed for practical contractor operations, not every advanced enterprise requirement.
FAQ
Can Conduit support recurring HVAC maintenance?
Yes. Conduit includes recurring schedules as part of the contractor workflow, which helps HVAC teams manage tune-ups and planned service.
Is Conduit only for small HVAC companies?
No. It is designed for contractor teams that want customers, jobs, bids, invoices, team time, and payments connected. Very large enterprise operations should compare requirements carefully against /vs/servicetitan.
Why does ACH matter for HVAC replacement jobs?
Replacement and install invoices can be large. On the approved $10,000 example, card fees are about $290 while Conduit ACH totals $6.
Which HVAC alternatives should I compare?
Start with /vs/servicetitan for enterprise pricing, /vs/housecall-pro for service-company workflows, and /vs/jobber for smaller team comparisons.
Does Conduit include payment links?
Yes. Conduit invoices can be paid from a link, and /payments explains the ACH fee framing in more detail.