Time Tracking

01Clock in and out

Technicians clock in from the job detail page (mobile or desktop). Once they’re clocked in, the Clocked In banner sticks to the top of the Timesheet page until they Clock Out — pulsing orange dot, job name, elapsed time counter, ticking every second.

The pinned elements below cover everything visible on the Timesheet page while clocked in.

1. + Add Time. Top-right button — opens the manual entry modal (covered in tab 02).
2. Clocked In banner. Pulsing orange indicator that you’re currently on the clock. Stays visible across page nav.
3. Job name. Inside the banner — clickable link back to the job detail page.
4. Clock Out. Stops the timer and saves the time entry. Auto-stop also fires after 8 hours if someone forgets.
5. My Time / Team Time tabs. My Time is your personal timesheet (default); Team Time is the manager view (covered in tab 05).
6. Week / Month toggle. Parallel-view switch on the same data — Week grid for daily entry, Month calendar for the bigger picture.

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02Manual time entry

Office workers, admins, and after-the-fact corrections all use the Add Time Entry modal. Open Timesheet in the top nav, click + Add Time (top right), and the modal pops.

1. Job. Required. Search by name or pick from your recent jobs.
2. Hours worked / Exact times toggle. Pick the entry mode. Hours worked = “I worked 3.5 hours that day”; Exact times = “I started at 8:15, ended at 11:45.”
3. Date. When the work happened. Defaults to today.
4. Hours worked. The hours number for Hours-worked mode. Decimals fine (“3.5”). In Exact-times mode this becomes Start time + End time inputs.
5. Notes. Optional context — what the time covered.
6. Billable toggle. Defaults from the job’s billable flag; override per-entry when needed.
7. Add Entry. Saves the entry to the appropriate Week-view cell.

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03Overlap warnings

If you create an entry that overlaps with another existing entry on the same person, Conduit warns you.

1. Amber banner at the top of the entry form.
2. Lists the conflict — which job and time range overlap.
3. Doesn’t block save. Real-world overlaps happen (you took a phone call about job A while at job B). Warning, not enforcement.

The behavior is intentional: warn, don’t block. But the warning catches double-logging mistakes before they become payroll problems.

04Personal timesheet (week and month views)

The My Time tab is your personal timesheet. A toggle below switches between Week and Month layouts of the same data — Week is for daily entry, Month is for end-of-period review.

Week view

The pinned elements below cover everything visible on the Week-view layout.

1. My Time / Team Time tabs. My Time (active) is your own timesheet; Team Time is the manager view.
2. Week / Month toggle. Parallel-view switch — Week (active) for the grid; Month for the calendar (described below).
3. Date range navigator. Move week-by-week with the chevrons; the range and weekly Total show in the middle.
4. Job rows × day columns. Grid layout — jobs down the left, MON–SUN across the top. Click any cell to add or edit an entry; click “+” in an empty cell for a new entry on that job + day.
5. Daily totals. Bottom-right corner — daily totals across all jobs plus the weekly Total in the right column.

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Month view

Flip the toggle from Week to Month for the bigger picture.

1. Calendar grid. Each day cell shows total hours logged.
2. Click any day to see the breakdown of entries.
3. Month total at the top.
4. Visualize patterns — heavy weeks vs. light weeks, weekend work, etc.

Useful for end-of-month review or pulling numbers for monthly invoicing of time-and-materials customers.

05Team Time (manager view)

If you manage a team, the Team Time tab gives you the full picture. It’s permission-gated — admins, owners, and dispatchers see it; technicians only see their own My Time.

1. Team Time tab (active). Switching to this tab loads the team aggregate. Empty state (“No team time entries this week”) shows when nobody has logged in the selected range.
2. All Projects filter. Dropdown — narrow the view to a specific project for engagement-level reviews.
3. Week navigator. Same chevron + date-range pattern as the personal Week view, but the subtotal underneath is “N team members — X hours.”
4. Per-member rows. When the week has entries, each team member becomes a row showing daily hours; click to expand into job-by-job detail.

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When the view has data, you can export to CSV from the Team Time toolbar for payroll or record-keeping.

That’s time tracking. Next: Recurring Schedules for jobs that repeat on a calendar.